Timesheets
Plannor automatically generates timesheets from completed shifts. Staff review and confirm their hours; admins approve timesheets before they flow into payroll.
Timesheets are generated automatically — there is no manual time entry required. Hours are pulled directly from shift check-in and check-out timestamps.
Timesheet Cycle
| Step | Who | When |
|---|---|---|
| 1. Shifts completed | Support Worker | Throughout the pay period |
| 2. Timesheet auto-generated | System | End of pay period (weekly/fortnightly) |
| 3. Worker reviews & submits | Support Worker | Within 2 days of pay period end |
| 4. Admin approves | Company Admin | Before payroll run date |
| 5. Payroll processed | Company Admin | Pay date |
Viewing Your Timesheet (Staff)
1
Click Timesheets in the sidebar. Your current pay period timesheet is shown at the top.
2
Review each shift row — check-in time, check-out time, total hours, and whether travel time was recorded.
3
If a time is incorrect, click the shift row to open the shift detail and request a correction (add a note for your manager).
4
Once you have reviewed all entries, click "Submit for Approval". Your admin is notified.
Approving Timesheets (Admin)
1
Go to Staff → Timesheets. Submitted timesheets waiting for approval are highlighted.
2
Click a timesheet to review. Check total hours, any flagged discrepancies, and overtime.
3
Click "Approve" to confirm. Or click "Send Back for Correction" with a note explaining what to fix.
4
Approved timesheets are locked and feed directly into payroll calculations.
Overtime & Allowances
Plannor automatically flags:
- Overtime — Hours exceeding the standard daily/weekly threshold set in Settings → Payroll
- Weekend penalty rates — Shifts starting on Saturday or Sunday
- Public holiday rates — Shifts on gazetted public holidays
- After-hours loading — Shifts outside your configured standard hours
Configure penalty rates and overtime thresholds under Settings → Payroll → Pay Rates to match your applicable award (typically the SCHADS Award for NDIS providers).
Exporting Timesheets
Export approved timesheets for a pay period from Staff → Timesheets → Export. Outputs:
- CSV — Import into accounting software (Xero, MYOB, QuickBooks)
- PDF summary — Per-staff breakdown of hours and earnings for the period