Payroll & Payslips
Plannor calculates staff pay from approved timesheets, applies your configured rates and allowances, and generates PDF payslips that can be emailed directly to each staff member.
Pre-requisite: All timesheets for the pay period must be approved before running payroll. See Timesheets for the approval process.
Setting Up Pay Rates
Before processing payroll, configure the pay settings under Settings → Payroll:
| Setting | Notes |
|---|---|
| Pay Period | Weekly or Fortnightly — applies to all staff |
| Pay Day | Which day of the week pay is issued (e.g. Thursday) |
| Standard Hours Per Day | Hours before overtime kicks in (typically 7.6hrs for SCHADS) |
| Overtime Rate | Multiplier for hours over standard (e.g. 1.5x) |
| Weekend Rate (Sat) | Saturday penalty rate multiplier (e.g. 1.5x for casual SCHADS) |
| Weekend Rate (Sun) | Sunday penalty rate multiplier (e.g. 2.0x for casual SCHADS) |
| Public Holiday Rate | Public holiday multiplier (e.g. 2.5x) |
| Super Rate | Superannuation percentage (currently 11.5% in Australia) |
For NDIS providers, the applicable award is usually the Social, Community, Home Care and Disability Services (SCHADS) Industry Award 2010. Review the Fair Work Commission website for current rates.
Running Payroll
1
Go to Payroll in the sidebar. Click "Run Payroll".
2
Select the pay period (the system defaults to the most recent completed period with all timesheets approved).
3
Plannor calculates gross pay for each staff member:
- Base hours × hourly rate
- + Overtime at the configured multiplier
- + Weekend/public holiday penalty loading
- + Any manually added allowances (travel, on-call, etc.)
4
Review the payroll summary. Spot-check a few employees for accuracy. Make adjustments if needed by clicking the employee row and editing hours or rates.
5
Click "Finalise Payroll". This locks the pay period and generates payslips.
Generating & Sending Payslips
1
After finalising, click "Send Payslips". Plannor emails a PDF payslip to each staff member's registered email address.
2
Staff can also view their payslips at any time by logging in and going to My Payslips under their profile.
Each payslip includes:
- Employee name, ID, and employment type
- Pay period start and end dates
- Hours breakdown (ordinary, overtime, weekend, public holiday)
- Gross earnings
- Tax withheld (enter manually if you use a separate payroll system)
- Superannuation contribution
- Net pay
- Your organisation's name, ABN, and logo
Exporting Payroll Data
Export approved payroll data for your accounting software:
- Payroll → Export → Xero CSV — Import into Xero Payroll
- Payroll → Export → MYOB CSV — Import into MYOB AccountRight
- Payroll → Export → Generic CSV — For other accounting systems
Plannor calculates gross pay, super, and allowances. It does not calculate PAYG withholding tax. For Single Touch Payroll (STP) compliance, use the exported data in Xero or MYOB which handles tax and ATO lodgement.